How to Create an Out-of-Office Message in Outlook 2010

Step 1: Open File Tab

Open Microsoft Outlook 2010 if you haven't already. Click on the "File" tab.

Step 2: Open Automatic Replies

Under the "Info" tab, click the "Automatic Replies" button.

Step 3: Send Automatic Replies

Change the radio button option to "Send automatic replies" by clicking on it.

Step 4: Specify Time Range

Check the box labelled "Only send during this time range".

Step 5: Select Time Range

Specify a start and end date and time for the message by selecting the arrow next to the appropriate field to bring up the drop-down menu, then select the appropriate date or time.

Step 6: Include Reply

Click on the message box, and type in your Out-of-Office message.

Step 7: Confirm Automatic Reply

Select the "OK" button.

Step 8: Select Users Affected

If you would only like users within the University of Waterloo exchange server to receive your automatic reply, select the "No" button; otherwise select the "Yes" button.

Those selected to be affected will now receive an Out-of-Office message when they send an email to your account.

Back to IT Help Desk